Top Five Problems with Safe Deposits

1. Safety Personnel:

When a large number of people are using the safe, it becomes difficult to maintain confidentiality, which can lead to the exposure of secret keys and even loss of valuable items. To prevent this, it's essential to have dedicated staff assigned to manage and open the safe. This ensures that access is controlled and security is maintained at all times.

2. Safe Password Settings:

Many people believe that setting a password for the safe is not a big deal. However, the strength of the password directly affects the safety of the safe. It’s recommended to use longer passwords with high complexity, avoiding simple patterns or repeated digits. Short and easy-to-guess passwords can be cracked quickly, making the safe vulnerable to unauthorized access.

3. Safe Password Management:

The safe’s password should not remain the same over time. If the safe allows for password changes, it’s important to update it regularly—especially when staff members leave or when there is frequent turnover in the management team. Regular updates help reduce the risk of password leaks and ensure continued security.

If the factory default password isn’t changed, or if many people have access to the password, it increases the chances of it being exposed. This can create serious security risks and make the safe an easy target for theft.

4. Vault Key Management:

Keys should be distributed separately between the department that uses the safe and the security department. The security department should store them in a secure location, ideally under lock and key. This prevents unauthorized access and ensures that only authorized personnel can retrieve the keys when needed.

For example, some companies focused only on financial security but neglected to properly manage the keys. In one case, a thief stole the key from a security officer and used it to bypass the password system and access the safe. This highlights the importance of strict key control and secure storage practices.

5. Implement Daily Safe Usage Policies:

Having clear and well-documented policies for daily safe usage is crucial. These systems provide a framework for managing access, tracking who opens the safe, and ensuring that procedures are followed consistently. Without proper policies, it becomes harder to hold individuals accountable and maintain a secure environment.

Information from China Safe Exchange/

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